QAI Offers Compliance-Focused Data Management
M-23-07, issued 12/23/2022, is an update to M-19-21, which established several requirements to move Federal agencies to a fully electronic environment. Due to delays in the electronic records transition process during the COVID-19 pandemic, M-23-07 extended the original M-19-21 deadlines by 18 months and reaffirmed the underlying goal of the transition to electronic records. At QAI, we are the trusted advisors to the industry and can help you meet NARA’s M-19-21/M-23-07 compliance requirements with our suite of Records Modernization Solutions, one of the most comprehensive strategic approaches in the industry—backed by reliable methodologies and experienced teams of data/records management experts.
Ensure compliance with permanent federal digitization standards
A fully scalable, cost-effective solution that meets the stringent federal requirements outlined in 36 CFR 1236 Subpart E — the National Archives and Records Administration (NARA) regulation governing the digitization of permanent federal records — as well as FADGI guidelines is essential for agencies seeking long-term compliance and efficiency.
Significantly decrease your digital storage required for these assets (typically by a factor of 10-14x) while retaining full compliance with the above regulations, potentially saving your agency many millions of dollars in cloud costs alone. This not only helps your agency reduce costs, but also enables you to finally and confidently eliminate all paper — even for records with permanent retention requirements.
How do you know your records are compliant? Because they’ve successfully passed an audit using Creekside Digital’s Virtuoso software!
QAI has partnered with Creekside Digital to offer two software platforms: Virtuoso Desktop and Orchestrator Server Suite (OSS). These advanced tools streamline high-volume digitization, enable compliance with FADGI and NARA guidelines, and verify the accuracy of permanent digital records—all within a scalable and efficient framework.
Compliance Certification Made Easy! Ensure compliance with permanent Federal records digitization standards
Virtuoso Desktop is a powerful, self-service Windows application designed to help organizations verify that their digitized permanent records meet federal compliance standards. Tailored for non-technical users, Virtuoso Desktop performs detailed audits aligned with the National Archives and Records Administration’s (NARA) regulations (36 CFR Part 1236, Subpart E). With clear reporting, remediation guidance, and forensic transparency, it enables small to medium-sized enterprises to maintain trust and accountability in their digital preservation efforts—without the need for complex tools or continuous IT support.
Key Benefits:
• Accelerate throughput: Faster job assignment and reduced project timelines.
• Cut storage costs: Advanced encoding significantly reduces file sizes.
• Automate compliance: Integrated tools verify and enforce federal digitization standards.
• Proven and repeatable: Forensic audit reports provide detailed, independently verifiable compliance results.
Comprehensive Compliance with 36 CFR Part 1236, Subpart E: Built for Federal Agencies
Orchestrator Server Suite (OSS) is a state-of-the-art, enterprise-level platform that enables federal agencies and institutions to digitize permanent records at scale—efficiently, securely, and in full compliance with NARA’s regulations under 36 CFR Part 1236, Subpart E.
OSS is a hybrid software and hardware solution, built on a modular architecture, that delivers unmatched performance, automation, and forensic auditing capabilities to ensure your digital assets meet all mandatory federal standards for permanent records.
Key Benefits:
• Accelerate throughput: Faster job assignment and parallel processing reduce project timelines.
• Cut storage costs: Advanced encoding (JPEG2000, PNG) significantly reduces file sizes.
• Automate compliance: Integrated tools verify and enforce federal digitization standards.
• Proven and repeatable: Forensic audit reports provide detailed, independently verifiable compliance results.
CONTACT US FOR ALL YOUR COMPLIANT NEEDS: creeksidedigital@qualityassociatesinc.com
Records Modernization Assessment
M-19-21/M-23-07 establishes digital and paperless government as the standard moving forward. This initiative is not just a compliance exercise; it is an opportunity to use the directive’s records management requirements to rethink how you manage your information and automate paper-based processes. Our Records Modernization Assessment identifies an inventory of the strengths and weaknesses of your agency’s information management and records management systems. With its impartial focus, you gain an assessment of your capabilities for digitizing paper documents as well as benchmarks on how information management technologies are changing—critical to mapping an effective records modernization strategy for your agency.
Records Modernization Advisory Services
Core information management technologies are changing more rapidly than ever before, and many capabilities are moving to the cloud. Modernizing your information management and records management systems, however, is not just a matter of selecting the latest software and hardware. Connecting, deploying and managing these systems are more complex processes.To be fully compliant with M-19-21/M-23-07—and to place your agency on the same path to a digital government environment—requires a trusted advisor. With our Records Modernization Solutions, you can expect only the most experienced specialists who can help you integrate compliance requirements and existing capabilities into a modern strategy, and understand the practical issues and pitfalls associated with information management change.
Watch demonstrations from leading manufacturers of FADGI capable scanners and FADGI experts as they walk through the process of how to operationalize the new NARA digitization guidelines.