In my previous two posts — Simple Sounding M-19-21 Requirements are Deceptive and Isn’t Email Management ALREADY Supposed to be Under Control? — I discussed some of the complexity that underlies the seemingly simple mandates in M-19-21 (“Agencies are encouraged to consider cost-effective opportunities to transition related business processes to an electronic environment in support…
In my previous post — Simple Sounding M-19-21 Requirements are Deceptive — I discussed some of the complexity that underlies the seemingly simple mandates in M-19-21 (“Agencies are encouraged to consider cost-effective opportunities to transition related business processes to an electronic environment in support of the President’s Management Agenda and Reform Plan.”) A lot of… Read more »
Just because M-19-21 digitization sounds easy doesn’t mean that it is. Like separating two flat pieces of Lego. Or matching socks out of the dryer. Or folding a fitted sheet. Or consider this straight-forward sounding M-19-21 digital records requirements (item 2.4) relative to the transfer of records to NARA: By 2022, NARA will no longer… Read more »
On the plus side, it’s not every day that the National Archives and records management are trending on Twitter. For those of you who may have missed it, the National Archives was in the news and in the middle of a Twitter meltdown — yes, the National Archives — for a digitized promotional image (the… Read more »
I was chatting recently with a senior federal records manager (who will remain nameless) at an FCW seminar about the implications of M-19-21 readiness. Our initial conversation focused on the immediate short-term deadlines associated with M-19-21 readiness, which are somewhat well known and an extension of the deadlines in the previous 2012 archiving pronouncement, M-12-18… Read more »
One of the challenges as technology constantly changes is that M-19-21 compliance is not just a “simple” matter of making sure every paper record is converted to a digital record, complete with all the necessary metadata, as challenging as that might be. Because before even considering the digitization and metadata requirements of M-19-21, agencies still… Read more »
More than 40% of agencies are likely to have M-19-21 digital records challenges as platforms modernize.
More than 30% of agencies lack approved transfer procedures for digital records.
43% of agencies experience problematic capture of “non document” records.
One in three agencies lack the ability to manage information throughout its lifecycle.
67% of agencies have gaps in their ability to respond to FOIA requests.
36% of agencies need to update their records directive (s).
Nearly 30% of agencies do not “design in” records management.
57% of agencies do not have a clearly identified digitized strategy to convert permanent records created in hard copy to a digital format.