Support paperless office initiatives

Accurately converting paper documentation, photos, oversized documents, bound books, microfilm, microfiche and aperture cards on an enterprise level requires specialized project management experience, state of the art equipment, hands-on techniques and secure world-class conversion facilities.

That is why many organizations turn to an experienced industry expert. Outsourcing your conversion needs to a trusted vendor eliminates the need to hire, reassign, or overburden your staff, and also removes the need to make large capital investments in expensive scanners, software and other equipment. At the same time, you’ll gain new efficiencies and support “paperless office” initiatives.

QAI is equipped to handle a variety of conversion needs, including:

  • Paper documentation conversion (all size ranges)
  • Microfilm/Microfiche/Aperture cards
  • VHS and various tape conversion
  • Maps and oversize document conversion
  • Photographs and slide conversion
  • Bound book conversion
  • Litigation Support
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Why QAI for your scanning and conversion requirements?

For more than 20 years, QAI has provided customized solutions and services that turn printed materials and electronic information into useful, organized data that can be output, ingested, and/or uploaded into any number of document and content management solutions designed to allow quick access and retrieval by authorized users. QAI’s proven approach includes the following key components:

Dedicated Project Teams and Work Centers

To ensure the finished product is of the highest quality, QAI dedicates a support team to become familiar with and handle all of the work for a specific client. Furthermore, projects handled within our Imaging Center, in Fulton, Maryland, are assigned dedicated rooms/areas within our Client Center. This is done for security reasons and ensures separation of client materials and processes. With more than 40,000 square feet of production space in a secure, monitored and access-controlled environment, QAI’s Client Center can scale to meet the needs of any project by adding work shifts, scanning stations and staff.

When work is outsourced to our conversion facilities, QAI oversees the inventory control, packaging and shipment of your materials throughout the lifecycle of the project. For local clients, QAI utilizes its own fleet of secure vehicles. USPS, FedEx and other trusted delivery partners are used for clients outside of our local coverage area.

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Location Flexibility

QAI can also deploy project teams to work onsite at your facility. We have the necessary equipment and licensing to establish multiple conversion centers wherever our clients need us. We currently have project teams deployed to client locations around the world.

Backlog and Day-forward Experience

QAI has handled historic files dating back to the 1800s and processed millions of pages of documents stored in locations across the globe. We have also designed, set up and trained our clients in the use of “day-forward” document conversion solutions so that information continues to be captured at the point of creation. With QAI, you can be certain your historical backlog as well as your future scanning and conversion requirements are in capable hands.

Project Management

QAI documents the progress of all information capture/conversion efforts by addressing completed and pending tasks, documents processed and expected throughputs. With QAI, you will know where your project stands with regular status meetings, updates and reports. Additionally, QAI’s solutions are designed to comply with federal imaging and archiving mandates such as E-Government, Government Paper Elimination Act (GPEA), Good Laboratory Practices (GLP) and the Health Information Portability & Accountability Act of 1996 (HIPAA).

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Experience and Partners

QAI has established a long and impressive track record of working with federal, state and local agencies; schools, colleges and universities; chemical and manufacturing companies; hospitals and clinics, pharmaceutical, healthcare and medical research organizations; financial, accounting and law firms; professional associations and many others. Our nationwide Value-Added Reseller (VAR) and partner networks include industry-leading companies, such as: Adobe, Canon, Fujitsu, Kodak, Kofax, IBML, Microsoft, OpenText, PSIGEN, Nexsan and many more.

Contact us to learn more about how you can benefit from our document scanning and conversion capabilities.

PAPER & IMAGE ESTIMATION GUIDELINES