QAI InSights Newsletter 2018 – Three Ways Content Services Can Save Your Company Money

A CS PLATFORM MAKES ACCESSING INFORMATION FASTER AND COLLABORATION EASIER THROUGHOUT THE COMPANY.

One question we have heard constantly is “How can we do it cheaper?” Companies are always looking for ways to save money while increasing productivity. Implementing a content services (CS) solution can help your company do both. Here are just three ways implementing CS can help you save money and increase productivity:

1 REDUCING OFFICE SPACE COSTS

Digitizing your archives, as well as your current paper forms and processes, with content services eliminates the need for additional storage. This enables your company to cut costs by reducing its office space. In addition, CS tools can automate repetitive tasks, like document imaging and storage, which cuts down on administrative expenses and enables employees to focus on other tasks.

2 MAXIMIZING TECHNOLOGY INVESTMENT

A CS solution does not mean spending hundreds of thousands of dollars a year in licensing fees and management personnel. If your company owns an enterprise license from Microsoft you are already paying for SharePoint. Therefore, using SharePoint as a CS platform maximizes your company’s current technology investment.

3 INCREASING EFFICIENCY

With paper storage, improper labeling or a lack of inventory management could mean employees waste hours going through boxes to find the information needed. A CS platform makes accessing information faster and collaboration easier throughout the company. In addition, with SharePoint third-party applications, your company can automate current paper processes, such as vacation requests, expense reports and other approvals—further improving staff efficiency and client satisfaction.

Once a content services solution is in place, your company will realize cost savings, cultivate collaboration, improve efficiency and increase client satisfaction.


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