Project: U.S Geological Survey (USGS)
Partners: Kofax Ascent Capture and Captaris Alchemy EDMS
Challenge: The Office of Accounting and Financial Management at the USGS receives and processes over 10,000 invoices, employee travel vouchers, and financial statements every year.
Solution: QAI designed and implemented a comprehensive state-of-the-art document imaging and management system. The system incorporated high-tech imaging equipment, including a high-capacity server, and advanced content management business software from Kofax and Captaris.
QAI worked on-site at the USGS headquarters to convert and transfer more than 1.3 million stored images to an optical disk array.
Results: USGS easily converts paper and e-mail invoices into PDF for placement into a central electronic archive. After scanning, all incoming invoices, vouchers, and financial statements - in addition to all kinds of electronic documents are automatically converted into searchable PDFs, which are then saved to a designated network server capable of holding millions of images.
USGS can now securely log-in and search for images by keyword, or by fields such as date or invoice number, from their computers. When needed, files can be retrieved and saved onto CD, DVD, and USB for reporting or auditing purposes.
USGS is now compliant with network and government security and data standards, Information is also protected in the event of a disaster. Looking ahead, the USGS can add or change users, applications, and functionality in a secure environment, and can rely on a system that meets their needs now and into the future.
